Severn Wye Energy Agency
HR and Recruitment Co-Ordinator
GLOUCESTER, England - South West, United Kingdom
Severn Wye are looking for an interim / temporary HR and Recruitment coordinator to cover maternity leave.
Severn Wye is a charity that runs dozens of projects that create a sustainable future for rural communities, ensure that vulnerable households stay warm and healthy, make businesses more energy efficient, pilot carbon-saving technologies, help reduce carbon emissions and inform policymakers in matters of sustainability and climate change.
Our staff numbers have increased from 35 to almost 100 in the past few years and we need the right person to join us and ensure the HR work we have been doing continues. The role of HR and Recruitment Coordinator is to work with the HR Manager and help ensure our staff and managers have the support they need to achieve their best. You will be responsible for maintaining our HR database, managing the recruitment and induction of new staff and supporting line managers and staff as first point of contact for all HR queries. You will have the opportunity to develop new HR initiatives and processes to ensure our teams are supported to perform successfully. The role also includes providing some general office support including liaising with our outsourced IT and telephone providers to ensure equipment is sourced and functioning effectively.
If you come to work with Severn Wye, you’ll be joining a dynamic and innovative charity that’s committed to change, for our clients, communities and the planet. We pride ourselves on being a flexible, empathetic and inspirational place to work. You’ll be working alongside colleagues who all have the same motivation; to make a real difference to people’s lives. If you’d like to join a growing organisation that’s at the forefront of tackling fuel poverty and climate change, then why not apply? We’d love to hear from you.
JOB DESCRIPTION
Job title | HR and Recruitment Coordinator |
Working hours | Part time, 25-30 hours per week (fully flexible start and finish times, core hours 9.30-3.00) preferably over 4 or 5 days Hybrid with 1 to 2 days per week in our Gloucester city centre offices |
Salary | £29,894.24 pro rata . subsidised parking, 7% e/re pension contribution |
Reporting to | HR Manager |
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This role will include
HR
Be first point of contact for HR queries, provide HR advice and guidance on policy and procedures to staff and line managers escalating to HR Manager where appropriate.
Support the HR Manager with employee relations issues for example performance plans, grievances etc.
Maintain and update the HR database.
Prepare and amend New Starter documents, including contracts, conditional offer letters etc.
Draft ad hoc employment letters and communications to staff in respect of holiday and pay queries etc.
Administration of Occupational Health provision, including making management referrals, advising managers on report outcomes and required actions.
Utilise HR database to provide management information on absence, training, etc
Calculate holiday and other leave entitlement.
Preparation of the monthly payroll schedule and work with finance team with payroll updates.
Ensure probationary and annual performance reviews are carried out by managers.
Assist with the staff survey.
Recruitment
To work with line managers to develop and prepare recruitment Job Packs.
To list vacancies via HR database onto Indeed and Severn Wye internet pages.
Run recruitment reports from HR database.
To work with Communications and Marketing teams to ensure where necessary vacancies are placed appropriately in other media.
Responding to applicant queries, directing to application webpage and ensuring recruiting managers are responding to candidates as necessary.
Ensuring robust recruitment checks are in place (ID, right to work, employment references, DBS, and OH checks for new staff) and completed prior to start dates, keeping managers up to date with progress and managing expectations around start dates.
Manage DBS provision (outsourced to CareCheck).
To ensure a good induction process for all new staff.
To work with managers to ensure completion of the Starter checklists.
To work with managers to set up mandatory training for new starters.
To organise equipment for new starters (laptop, phone, ID badge etc) and ensure IT provider is notified.
Other
Maintain and improve Executive Approval Tracker for vacancy controls.
Maintain policy review tracker for Executive oversight.
Support with reviews and update of HR policies and procedures, including drafting documents.
Attend meetings with relevant policy stakeholders ensuring engagement and input into policy and process.
Ensure policies are updated to Intranet.
Office coordinator responsibilities: Managment of phones, laptops and any technical equipment.
Order Office supplies, Tea, Coffee, Stationery etc.
Help coordinate staff engagement initiatives and company events.
PERSON SPECIFICATION
We are looking for someone with
Degree level of education or equivalent experience.
CIPD qualification (Level 5 or actively working towards) or equivalent workplace experience
Experience of HR databases (HR Partners beneficial) including running non-standard reports.
Comprehensive workplace experience in a Senior HR administrator/advisor role.
Payroll administration experience
Strong written and verbal communication skills
Outstanding organisational skills and the ability to plan and prioritise work, switch tasks where required and act on own initiative.
High level of professionalism, discretion and confidentiality.
Desirable skills and experience include
Experience of using HR Partners or similar HR package;
Experience of using Sage payroll;
Strong IT skills, especially Excel and web-based systems; level of understanding required to have oversight of relationship with contracted out IT service provider.
Severn Wye Energy Agency is a charity working in Wales and the border counties of England to promote a sustainable future.
Severn Wye is working towards a world where natural resources are used sustainably, communities and resilient against inequality and climate change does not threaten our future.
We work with residents and households to help them use energy more efficiently and lead healthier, more affordable lives. We work with businesses to reduce their carbon footprint. We work with communities to help them meet the challenges of the future, take control of their own destiny and implement ideas that improve their local economy and way of life. We work in research and development to pilot innovative renewable technologies. We work with local authorities, government departments and policymakers to promote environmental sustainability through renewable energy and low carbon development.
Applying
If you are interested in applying, please visit our online application portal and fill out the application form there: severnwye.org.uk/jobs/apply. If you would like to discuss the role please contact Hugh Boyes on 01452 835061 or hughb@severnwye.org.uk. Please also consider filling out the optional equality, diversity and inclusion survey at the end of the form.
Equality
We are committed to improving the diversity of our team and therefore guarantee an interview to candidates from ethnic minorities, LGBTQ+ or disabled communities who meet the essential job criteria, recognising that these are under-represented at Severn Wye – and in the sustainability sector at large. However, we will always appoint the candidate who best satisfies the job description and person specification.
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